Job Description

Title: Accounting Assistant

Location: Los Angeles CA 90033 (Hybrid)

Duration: 3 Months

Shift: Mon Fri (7:30 am. 4:00 pm) & Lunch: 12:00 1:00 pm

Pay Rate: $25.00/hr.


Note: Parking fees will be at the employee's expense.

Position Summary

• The department is seeking a reliable, dependable, self-motivated, and responsible Administrative Budget Assistant to support the Senior Operations Manager.
• The Administrative Budget Assistant will perform a variety of accounting and administrative duties, including processing financial transactions, reconciling invoices and vendor statements, supporting accounts payable and accounts receivable activities, and maintaining accurate financial records.
• The department is committed to providing optimal care for animals housed for biomedical research and teaching purposes.

Required Qualifications

• Knowledge of accounting principles, financial transactions, accounts payable and accounts receivable, and accurate recordkeeping.
• Experience reconciling invoices and vendor statements, processing payments and credits, and resolving discrepancies.
• Ability to use bookkeeping or accounting applications, databases, and spreadsheets to process transactions and maintain financial records.
• Education: Associate's degree, or a combination of education and experience equivalent to the minimum education requirement.

Preferred Qualifications

• Experience working with university accounting systems or financial processes, policies, and controls in a university or academic research environment.
• Experience processing purchase requisitions, invoices, credits, and other financial transactions in Workday or a comparable system.
• Ability to assist with research-related financial records and respond effectively to internal and external financial questions.

Key Responsibilities

• Assist with the preparation, monitoring, and reconciliation of the department's billing system for collecting revenue from services provided to researchers.
• Process financial transactions in Workday and department software, including purchase requisitions, invoices, credits, and other billable transactions.
• Reconcile vendor statements and process invoices for payment.
• Support accounts payable and accounts receivable activities, ensuring accurate and timely processing.
• Monitor departmental billing and assist with resolving financial discrepancies.
• Maintain accurate financial records and related documentation.
• Provide administrative support, including document management and correspondence with researchers.
• Assist with audits and respond to internal and external financial inquiries.
• Perform other related duties as assigned or requested

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