Job Description

Job Responsibilities:

• Completes vendor or payments by verifying entries and comparing system reports to balances; Code, Scan and Index Invoices to SAP.
• Audit Employee Expense Reimbursements meeting compliance requirements.
• Paying bills and invoices in accordance with established methods and procedures.
• Maintaining accurate records of all Accounts Payable transactions.
• Working with internal staff (purchasers) and external vendors and suppliers to clarify differences and reconcile conflicts.
• Following proper procedures and taking direction from senior staff Disburse payment to suppliers, vendors, and employees.
• Perform timely account reconciliation by verifying entries and compare to balances.
• Confirm that the appropriate general ledger codes have been entered on each vendor invoices.
• File all trade invoices each day in the appropriate files after they have been vouchered.
• Contact suppliers or divisions for appropriate documentation to process invoices.
• Ensure correct approval, sorting, coding, and matching of invoices/receipts.
• Ensure all legal and business licenses are renewed in accordance with state and federal laws annually.
• Provide excellent customer service in all interactions with internal and external customers, including but not limited to personnel from other divisions, vendors, suppliers, and other departments.
• Perform other job-related duties as assigned

Skills:

• High school diploma or equivalency plus 2 years of experience in AP.
• Must be proficient in MS Office such as Excel and Word, type 40 words per minute, Detail Oriented, good communication skills
• Proficiency using Microsoft Excel spreadsheets in creating pivot tables, develop charts, and complex formulas.
• Able to process large volume of invoices.

Education/Experience:

• Working knowledge of SAP software financial modules and Concur Expense Reimbursement.
• Excellent accuracy and attention to detail skills to process large numbers of invoices.
• Strong communication skills, written, verbal, persuasion, motivation, facilitation of strong working relationship.
• Knowledge of other MS Office Suite and/or software applications related to job functions
• Excellent interpersonal, customer service, analytical/problem solving, problem management, presentation development, presentation, and communications skills.

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