Job Description

About the Role

CubX is looking for a highly organized and experienced Bookkeeper to support our Controller in managing day-to-day financial operations.

This is a hands-on bookkeeping role. You will be responsible for Accounts Receivable, Accounts Payable, expense management, and full-cycle bookkeeping in QuickBooks Online (QBO). This position requires someone with strong, real-world QBO experience who can confidently manage financial workflows with accuracy and ownership.

This role is ideal for someone who is self-managing, detail-oriented, and capable of owning tasks from start to finish — while working under the guidance of the Controller (this is not a Controller-level position).

What You Will Do

• Manage Accounts Receivable (AR): client invoicing, payment tracking, collections follow-ups, and reconciliation
• Manage Accounts Payable (AP): vendor bills, credit cards, recurring payments, and payment scheduling
• Oversee employee expense reporting and reimbursements
• Perform full-cycle bookkeeping in QuickBooks Online (QBO)
• Reconcile bank accounts, credit cards, and all balance sheet accounts
• Maintain accurate client billing records and update project-related charges
• Track renewals, subscriptions, and vendor service agreements
• Prepare spreadsheets and basic financial reports for leadership
• Support month-end close processes under the Controller’s direction
• Communicate professionally with clients and vendors regarding billing and payments
• Identify opportunities to improve and streamline financial workflows

Requirements

• 2–5+ years of hands-on bookkeeping experience, including full-cycle AR and AP management
• Strong, practical experience in QuickBooks Online (QBO) — required
• Demonstrated experience managing billing, reconciliations, and expense reporting
• Strong Excel or Google Sheets skills (VLOOKUP/XLOOKUP, PivotTables, formulas, basic reporting)
• Excellent attention to detail with strong analytical and reconciliation skills
• Highly organized and able to independently manage and prioritize tasks
• Ability to follow established financial processes while proactively identifying efficiencies
• Comfortable working in a support role to leadership (not a Controller-level position)
• Experience in a service-based business or MSP environment is a plus

Benefits

• Competitive pay with performance-based growth
• Paid time off and company holidays
• Health, dental, and vision insurance options
• 401(k) retirement plan with company match
• On-site gym for employee wellness
• Modern, collaborative office environment
• Ongoing training and professional development
• Opportunity to work with cutting-edge technology
• Team events and employee appreciation initiatives
• Strong company culture focused on innovation and teamwork

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