Job Description

Job Title: Bookkeeper Seniority: Mid-Level/pay commensurate with experience Hours: Part time (20 hours a week)/on site only/non-exempt Location: Walnut Creek California Essential Job Functions: Finance and Accounting

• Ensure that all accounts and ledgers are balanced and maintained according to the standards and procedures established by the Diocese
• Record all receipts and disbursements in Quickbooks
• Record all financial transactions of cash, checks, receipts and disbursements ensuring accuracy and proper accounting from weekly and special collections
• Ensure all donations are accurately recorded in the PDS system
• Reconcile all bank accounts
• Manage and reconcile receipts and allocation stipends and compensation for Clerical Staff
• Produce monthly statements for of Actual versus Budget for distribution to the Clerical and Finance Council and for inclusion in the weekly bulletin.
• Prepare annual budget and capital spending for approval by the Finance Council and submission to the Diocese office
• Maintain Fixed Asset schedule and depreciation
• Track and Process all vendor payments
• Maintain vendor tax status and prepare 1099's
• Reconcile and record all stipend receipts and compensation for clerical staff
• Reconcile receipts to monthly deposits

Payroll

• Process payroll for 3 part time employees twice a month and calculate and communicate any salary changes
• Track vacation, all time off and ACA hours for 3 part time employees monthly
• Submit payroll state tax quarterly reports
• Issue W2's

Human Resources

• Manage and ensure basic HR compliance and activities including but not limited to training, offer letters and on boarding, termination and benefits communication and support
• Perform the duties of Site Manager and manage all safety compliance issues as directly by the Diocese
• Manage scheduling, tracking and compliance for required training for all clerical and office staff and volunteers

Administrative/ Miscellaneous Duties include but are not limited to:

• Attend, record and produce minutes for a variety of clerical meetings and committees
• Maintain the master calendar of Parish activities, holiday, special events and vacation/time off for staff
• Order parish and office supplies as needed
• Assist various committees with facility use, expense and income tracking for parish events
• Generate mass and bulk mailing as directed

Education/Certificate Requirements

• Basic Understanding of accounting principles
• Accounting Certificate or B. S. in accounting or equivalent relevant experience (3+ years)
• Knowledge of basic Human Resources practices
• Excellent organizational skills
• Strong computer skills- Windows 11, Word, Excel, Quickbooks Desktop
• Familiarity with Catholic Church practices and procedures, a plus

Job Tags

Part time, Work at office

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