Job Description

Job Description and Duties

Under the direction of the Operations Support Bureau Chief (DESA I), the Business Services Assistant (BSA) has lead responsibility over the supply and mail activities of a Branch office (with staffing from 100 to 200+ employees). The BSA is responsible for the confidential destruction of records, the maintenance of audio-visual equipment, and the coordination of equipment and/or furniture moves, within the Branch.

The incumbent is responsible for the maintenance of the Branch stock room. The BSA oversees the Branch mail room. Purchases routine equipment; completes accurate and timely records of equipment delivery and maintenance. Oversees the coordination of mail distribution, including internal mail, U.S. Mail and courier service deliveries. Maintains liaison with the United States Post Office and private courier service representatives. Solicits bids from various vendors for equipment or service; may make recommendations to CSSB or Business Services for award of contracts.

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Working Conditions

This position is located in Clovis, CA 93611.

The BSA should be able to perform work activity at the medium physical exertion level, i.e., occasionally move 50 pounds, and frequently move 25 pounds. The BSA uses computer applications (e.g., e-mail, word processing, spreadsheets, etc.) in the performance of their duties.

This position does not have the option of telework.

Please note: Regular commute is not compensable.

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.

Do not include any confidential information in any documents (i.e., application, resume, or transcripts) you submit for this job vacancy. Confidential information that should be excluded or removed from these documents include but is not limited to: Social Security Number (SSN), birthday and/or age, photos, student/other ID number, driver’s license number (unless required), basis of eligibility, exam results, LEAP status, and marital status. Confidential information submitted via a CalCareer Account (electronic application) is automatically redacted upon submission.

This position requires Federal fingerprint clearance and background check. Criminal record checks of prospective full- or part-time CDSS, Disability Determination Service Division (DDSD) personnel will be conducted. Applicants for this position will be required to submit fingerprints for Federal processing. Federal clearance is a condition of employment for this position. (Homeland Security Presidential Directive 12)

Subject to Social Security Administration hiring authority and the SROA/SURPLUS policies. Internal candidates are encouraged to apply. All applications will be screened and only the most qualified will be interviewed.

You are required to complete employment history on the application form (STD 678). You may be disqualified from the hiring and selection process if the employment history is inaccurate or incomplete. Resumes will not take the place of employment history. If you are meeting minimum qualifications with education, you must include your unofficial transcripts for verification. If selected, you may be required to provide official transcripts at the time of hire.

If you are meeting minimum qualifications with education, you must include your unofficial transcripts for verification. If selected, you may be required to provide official transcripts at the time of hire.

Training and Development assignments may be considered based on the availability of eligible candidates and are subject to approval by the Hiring Authority prior to the appointment. Training and Development assignments are temporary in nature and shall not exceed twenty-four (24) months.

Candidates who reside outside of the State of California may be admitted to the job interview, but they must provide proof of residence in California prior to being eligible for appointment.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Ability to work with confidential and sensitive information
• Knowledge of Pitney Bowes equipment and software
• Knowledge of printer and fax machine maintenance needs
• Knowledge of mailroom daily tasks
• Excellent written and oral communication skills
• Ability to work independently
• Ability to adhere to scheduled deadlines
• Flexibility
• Commitment/Dedication
• Dependability
• Historically good attendance

Benefits

There are many benefits to joining our team! The State of California has a generous benefits package that includes medical coverage, CalPERS pension upon retirement, two weeks paid vacation per year, two weeks paid sick leave per year, two paid Professional Development Days, one paid Personal Holiday, pre-tax parking fee program.

TRANSPORTATION REIMBURSEMENT

• Public transit (mass transit) passes.

o 100 percent discount on public transit passes sold by state agencies, up to the monthly exclusion amount provided by the Internal Revenue Service (IRS).

o 100 percent reimbursement on public transit passes purchased by state employees, up to the monthly exclusion amount provided by the IRS.

• Vanpool drivers and riders

o 100 percent reimbursement on the monthly fee, up to the monthly exclusion amount provided by the IRS.

Click here to view all the attractive benefits available to state employees! Benefit information can be found on the CalHR website and the CalPERS website.

Personal Leave Program (PLP) 2025

Personal Leave Program (PLP) 2025 - Salaries do not reflect reductions from the Personal Leave Program, please see the applicable  Memorandum of Understanding (MOU) for additional information on the length and percentage of reductions.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.

Job Tags

Permanent employment, Full time, Temporary work, Part time, Work at office, Remote work

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