Job Description

ESSENTIAL ROLE AND RESPONSIBILITIES (include the following but other duties may be assigned):


● Accounts Receivable Management: Support the company in optimizing financial transactions and systems by performing reconciliation of payments and customer accounts. Record all customer sales in QuickBooks Online and apply customer payments accurately. Maintain records of customer cash and check payments. As needed, coordinate the secure pickup of cash payments through 3rd-party transport services. Monitor accounts receivable aging and follow up on past-due balances. Prepare customer balance reports with the intent of providing management with a clear understanding of how collection efforts are progressing.


● Discrepancy Resolution: Communicate discrepancies to the management team, identify slow-paying customers, and recommend candidates for collection.


● Client Communication: Strengthen and grow relationships with clients by communicating with customers regarding past-due accounts and working collaboratively to resolve outstanding balances, payment issues and/or discrepancies.


● Process Improvement: Assist in streamlining the accounts receivable process by identifying areas for performance improvement and implementing best practices.


● Financial Integrity: Exercise integrity and confidentiality in financial reporting, ensuring compliance with GAAP, national and local financial requirements.


● Account Payable Management: Process payables for all entities and accurately record them in the accounting system. Maintain and review assigned email inboxes for accounts payable and accounts receivable. Ensure expenses are recorded in the correct accounting period. As assigned, review and process employee expense reimbursements for timely payroll processing. Record and accrue expenses in accordance with GAAP and the matching principle. Assist with Accounts Payable month end close processes.


● Invoice Verification: Gather and verify invoices for appropriate documentation prior to payment, maintaining organized and accurate records.


● Vendor Management: Maintain vendor records, including W-9s and banking details, respond to vendor inquiries and resolve discrepancies, reconcile vendor statements and investigate outstanding items.


● Corporate Card Management: Monitor card activity to ensure all transactions are business-related, properly authorized, and compliant with policy and procedures. Ensure timely submission and review of receipts and supporting documentation for all card expenditures. Enforce expense policies and follow up with employees on non- compliant or incomplete submissions. Investigate and resolve discrepancies, unauthorized charges, or missing documentation.


● Daily Inflow Management: Perform daily cash, check, and ACH management duties, including recording bank deposits, updating and distributing cash receipt logs, and posting payments to the accounts receivable sub-ledger. The candidate will also coordinate with 3rd party logistics services to ensure incoming payments are received in a timely manner.


● Collections Monitoring: Monitor balances and collect open receivables by contacting clients via telephone, email, and mail to ensure timely payments.


● Analytical Reporting & Banking Compliance: Apply in the accounting system incoming payments (ACH, wire, check, credit card) accurately and timely. Reconcile unapplied cash and ensure proper allocation of receipts. Ensure all incoming customer payments are processed in compliance with applicable banking regulations, company
policies, and internal controls. Monitor and reconcile daily cash receipts across bank accounts, merchant processors, and payment platforms Support to Finance Team: Assist other accounting and finance team members with tasks
related to revenue accounting and other financial operations as needed. Continuously seek opportunities for process improvement and maintain proper documentation. Embrace additional responsibilities as experience grows.



SUPERVISORY RESPONSIBILITIES:
● This role does not have supervisory responsibilities.


WHAT WE ARE LOOKING FOR:
● Education: Bachelor's degree in Accounting or related field required.
● Experience: At least 1 year of experience in accounts receivable, account collections, and/or a related accounting role. Experience with month-end and year-end closings is highly desirable.
● Technical Skills: Proficiency with accounting systems (e.g., NetSuite, QuickBooks, SAP) and MS Office applications. Proficiency in Excel. Experience with financial reconciliation, accounts receivable management, accounts payable management, and cash management is essential.
● Communication Skills: Strong verbal and written communication skills, with the ability to interact effectively with clients and cross-functional teams. Ability to handle confidential information in compliance with applicable regulations and company policies and procedures.
● Attention to Detail & Organizational Management: Exceptional attention to detail and accuracy in financial record-keeping and reporting. Strong organizational and time management skills


WHAT YOU'LL BRING:
● Integrity and Confidentiality: You have a strong commitment to maintaining the confidentiality and accuracy of financial information.
● Client-Focused Mindset: You possess excellent communication skills and the ability to build and maintain strong client relationships through effective accounts receivable management.
● Analytical and Problem-Solving Skills: You are capable of identifying trends, discrepancies, and areas for improvement, driving continuous enhancement of financial processes.



SUPERVISORY RESPONSIBILITIES:
● This role does not have supervisory responsibilities, but you will work closely with senior accountants and other team members to support financial goals.


What We Offer:
● Competitive Pay
● Comprehensive benefits including medical, dental, vision, life insurance, and 401(k).
● Health Savings Account (HSA)
● Short-Term Disability
● Paid Time Off (PTO) and company holidays
● Community Involvement Through our Cares Initiative
● Professional development and career advancement opportunities.
Not all benefits listed above are available to all employees at all locations.



PHYSICAL DEMANDS/WORK ENVIRONMENT:
Physical Demands:
● Primarily a desk-based role, requiring prolonged periods of sitting while working on a computer.
● Occasional standing, walking, and moving around the office and production areas as needed.
● Ability to lift and carry light objects (up to 20 pounds) occasionally.
● Frequent use of office equipment, including computers, phones, and printers.



Work Environment:
● This position is based in an office environment located near a cannabis production space.
● Exposure to typical office noise levels, with occasional exposure to the odors and noise associated with a cannabis production facility.
● Must be comfortable working in proximity to cannabis-related products and processes.
● Compliance with company policies regarding security and safety within a regulated



About Vangst:
Vangst is the cannabis industry's hiring platform. Vangst helps cannabis companies find the talent they need to grow their business. From on-demand gig workers to trained & credential full-time employees, Vangst has built the industry's go-to talent marketplace for all cannabis hiring. Vangst is proud to work with 1,200+ of the cannabis industry's leading businesses.
Since raising their seed round in 2018, Vangst has become one of the fastest-growing companies in the cannabis industry and was recognized as one of Fast Company's Most Innovative Companies.
Today, over 300,000 people have full-time jobs in the cannabis industry and this number is expected to triple over the next five years. Vangst is on a mission to fill every job in the cannabis industry.
Vangst's headquarters is in Denver, CO. Vangst is a Series B company backed by Lerer Hippeau, Colle Capital, Level One Fund, Snoop Dogg's Casa Verde Capital, and others.
Vangst provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

 
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Job Tags

Permanent employment, Full time, Temporary work, Local area

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