Job Description

As the Legal Administrative Assistant with this boutique law firm headquartered in Washington, DC, you will be exposed to a variety of interesting cases while supporting a team of attorneys. In this role, you will be managing complex legal documents, coordinating attorney schedules and client matters, supporting billing and financial processes, and handling a variety of administrative tasks with accuracy and efficiency. The firm is seeking an experienced legal administrative professional who is highly organized, proactive, and committed to delivering exceptional customer service and quality work in a fast-paced, collaborative, and engaging environment. If this sounds like the right next step for your career, send us your resume today for consideration!

Key Responsibilities:

• Draft, edit, proofread, format, and manage legal documents and correspondence.
• Perform advanced document processing, quality control, and document organization.
• Support billing, invoicing, time entry, and expense reporting.
• Prepare client and matter intake forms, engagement letters, and due diligence materials.
• Manage calendars, meetings, travel arrangements, including visa/passport renewals.
• Monitor deadlines, anticipate needs, and ensure timely completion of deliverables.
• Assist with business development, marketing materials, and client database maintenance.
• Collaborate with attorneys and staff, providing administrative and backup support as needed.
• Perform reception and other administrative duties as assigned.

Why You’ll Love Working Here:

• Headquartered in Washington, DC with beautiful offices.
• Enjoy a collaborative, team-centric environment and a firm culture that is committed to delivering high-quality performance and exceptional client service.
• A robust benefits package includes health insurance, competitive 401(k) contribution, generous PTO, and a transportation subsidy.
• This position is authorized to work from home approximately three times per week; candidates must be flexible to the needs of the firm.

What We’re Looking For:

• Legal administrative professional. You have at least five (5) or more years of prior legal administrative experience working in large law firms. Prior litigation experience required. Degree preferred.
• Standout with software. You are extremely tech savvy, and can navigate a variety of applications including Microsoft Suite, Billstream, Emburse, and more with ease.
• Adaptable. You know how critical high-quality, accurate work is and can adjust your work style to compliment the needs of busy attorneys.
• Clear communicator. You are a strong communicator both verbally and through writing, always putting the client first and delivering top-tier service.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

To apply, please send a resume to legal@hawthornelane.com. 

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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