Job Description

: Note: this position is 25 hours per week and must be performed in-office.

• Participates in the coordination of production needs. Formats various types of correspondence and reports for style consistency and accuracy, proofreads typing for accuracy, including edits for punctuation, grammar and spelling.
• Combines various documents into one electronic file. Print, copy, and bind reports and other documents for internal and external client deliverables.
• Works closely with the marketing team to support proposal and other marketing efforts.
• Supports project teams and management with various types of reports.
• Prepares, drafts, and edits various types of correspondence such as emails, letters, memorandum, transmittals, meeting minutes, and forms. Assists with prints and copies of such correspondences.
• Prepares and processes timesheets, expense reports, and other tasks as required.
• Acknowledges and responds to written inquires such as emails for administrative services requests.
• Answers, screens, and clears incoming telephone calls; prepares and processes fax requests; directs calls and faxes to the proper area for response.
• Greets, welcomes, and directs visitors to the right personnel.
• Prepares and maintains visitors and employees sign in sheets.
• Organizes and maintains electronic and paper records, files and correspondence in accordance with the retention policy.
• Prepares and schedules office activities such as travel arrangements, internal and external business meetings, client or third-party appointments.
• Assists with conferences and general office events. Schedules conference room use and catering needs.
• Maintains common office areas organized. Coordinates office building facility's needs.
• Compiles documents and data from various sources for staff review and action.
• Download and upload documents into project folders, eRoom, SFT sites, SharePoint, and other sources.
• Perform general office tasks that may include but not limited to monitoring, stocking and ordering office supplies; receives, opens and determines routing of mail and office correspondence, and other tasks as required to maintain the office functionality. This may also include but not limited to procurement support; working with accounts payables to process overhead and project related invoices and follow up with vendor invoice issues.
• Performs other duties as required.

Minimum Qualifications

• High School diploma or equivalent.
• 2 years of related experience.
• Domestic and/or international travel may be required. The frequency of travel is contingent on specific duties, responsibilities, and the essential functions of the position, which may vary depending on workload and project demands.
• Equivalent additional directly related experience will be considered in lieu of a degree.

Amount of Travel Required

0%

Skills and Abilities

• Proficient in the use of Microsoft Office and possesses basic knowledge of Adobe or Bluebeam.
• Good communication skills and the ability to work with internal and external clientele.
• Ability to work as a team player and possesses good time management skills.
• Good attention to detail.
• Ability to multitask and meet deadlines.

EEO Statement

We attract the best people in the industry, supporting their efforts to learn and grow. We strive to create a challenging and progressive work environment. We provide career opportunities that span a variety of disciplines and geographic locations, with projects that our employees plan, design, build and operate as diverse as the needs of our clients. CDM Smith is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, pregnancy and pregnancy-related conditions, sexual orientation, gender identity, national origin, age, marital status, disability, citizenship status, genetics, protected veteran status or any other characteristics protected by applicable law.

Background Check and Drug Testing Information

CDM Smith Inc. and its divisions and subsidiaries (hereafter collectively referred to as “CDM Smith”) reserves the right to require background checks including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions. In addition, CDM Smith may conduct drug testing for designated positions. Background checks are conducted after an offer of employment has been made in the United States. The timing of when background checks will be conducted on candidates for positions outside the United States will vary based on country statutory law but in no case, will the background check precede an interview. CDM Smith will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate. In addition, during employment individuals may be required by CDM Smith or a CDM Smith client to successfully complete additional background checks, including motor vehicle record as well as drug testing.

Agency Disclaimer

All vendors must have a signed CDM Smith Placement Agreement from the CDM Smith Recruitment Center Manager to receive payment for your placement. Verbal or written commitments from any other member of the CDM Smith staff will not be considered binding terms. All unsolicited resumes sent to CDM Smith and any resume submitted to any employee outside of CDM Smith Recruiting Center Team (RCT) will be considered property of CDM Smith. CDM Smith will not be held liable to pay a placement fee.

Additional Compensation

All bonuses at CDM Smith are discretionary and may or may not apply to this position.

Business Unit

NAU

Group

WCG

Assignment Category

Parttime-Regular

Employment Type

Regular

Visa Sponsorship Available

No - We will not support sponsorship, i.e. H-1B or TN Visas for this position

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