Job Description

Police Deputy Court Clerk

Department: Police

FLSA Status:  Non-Exempt

Annual Salary: $27,648.92 - $30,212.52/year

Per Mississippi State Statute 21-31-63: Any applicant for a position of any kind under civil service must be a citizen of the United States and an elector of the county in which he resides and must meet only such bona fide occupational residency requirements as may be determined by the civil service commission or the governing authority of the municipality.

Position Overview

The Deputy Court Clerk is the first point of contact for the public upon entering the Police Department. The Deputy Court Clerk services the public by way of taking a citizen complaint report or directing them to the correct department.

Essential Job Functions

Essential duties and functions, pursuant to the Americans with Disabilities Act, May include the following. Other related duties may be assigned.

• Greets a high volume of citizens daily in a professional manor.

• Prioritizes issues and needs of the public as well as police officers.

• Ensures that the public is getting the help they are requesting.

• Receives walk-in complaints from citizens and files the appropriate paperwork (ex: affidavits, warrants, reports).

• Enters all arrest and citations into RMS.

• Prepares paperwork for review by the City Municipal Court Judge for warrant issue.

• Ensures that affidavits are error free before forwarding to the proper division.

• Maintains an accurate and orderly warrant and affidavit file.

• Answers telephone calls, and directs them to the proper division.

• Monitors the radio for officers needing assistance for checking warrants.

• Accepts cash bonds for persons arrested or paying fine or ticket.

• Searches same-sex prisoners in custody for possible contraband.

• Helps officers complete paperwork when processing an arrest (proper order, ensuring all paperwork is correct and turned in, make sure everything is signed).

• Gives information to the public.

• Be familiar with the General Orders used by the department.

• Be familiar with signal and 10 dash codes used by the department

Knowledge, Skills and Abilities

Must posses required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Must possess office and clerical skills.

• Must have excellent customer service skills.

• Must have strong verbal and written communication skills.

• Possesses strong reasoning ability.

• Must be able to effectively multitask.

• Must have the ability to operate multi-lined phones.

• Must have the ability to operate an adding machine.

• Must be able to demonstrate a typing skill of 30 words per minute.

• Must possess strong computer knowledge including Microsoft Word and Excel.

• Must have the ability to work a rotating shift schedule that may include weekends and / or Holidays.

Education and Experience

High school graduate or equivalent.

Licenses and Certificates

Must possess a valid Mississippi Driver's License

Physical Demands and Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical requirements include occasional lifting/carrying of 10+ pounds; visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment. Subject to sitting, standing, reaching, walking, twisting and kneeling to perform the essential functions. Working conditions are primarily inside an office environment.

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