Job Description

Job Description and Duties

Per CCR 249.3, this job control may be used to fill subsequent vacancies.

This position requires a current Office Assistant (General) exam. If you need to take the exam or if your score has expired, please click to gain list eligibility.

Under the close supervision of the Deputy Manager I, with guidance from the Secretary Manager III (CEO), the Office Assistant (General) will provide office and clerical support to the administration office.  The incumbent will perform daily tasks such as preparing basic rental agreements, reports, notices and receipting of funds received in the office. The incumbent may work under varying degrees of pressure, must make appropriate decisions and meet established deadlines.   

The essential functions include, but are not limited to:

• Provide clerical support to the Administrative Office.

• Greet visitors and assist with inquiries, event scheduling, and payments for services.

• Utilize computer, phone, fax, copy machine in daily operations.

• Maintain filing, document preparation, cashiering and general reporting.

As an employee of the California Department of Food & Agriculture (CDFA), you are required to perform the “essential functions” of the job, with or without reasonable accommodation. If you are interested in becoming part of a diverse and inclusive workforce where talent, experience, and expertise are valued, then CDFA is the place for you!!

You will find additional information about the job in the .

Working Conditions

The primary duties will be indoors in the main office of the Fairgrounds. The incumbent will share an office with several employees, each with their own workstation. The work area will utilize standard office equipment such as a computer, printer, scanner, calculator, copy machine, phone system, typewriter, and fax machine.

Frequently, the incumbent will be required to work outdoors when overseeing the set-up for exhibits and events or showing customers the layout of the fairgrounds. The incumbent is required to work nights, weekends, and holidays during the annual Fair.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Computer proficiency

• Knowledge of various filing systems

• Effective time management and organization skills; ability to prioritize work assignments

• Experience delivering exceptional customer service

• Skill and ability to present error-free documents and catch errors in existing documents

• Communicates clearly and effectively, demonstrating tact and professionalism in all verbal and written interactions

• Ability to work collaboratively with internal and external stakeholders

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Hard Copy Applications:

If you are dropping off or mailing in your application, please use the Examination/Employment Application, STD 678 Revised 06/2024 version.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.

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