Job Description

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The Minnesota Court of Appeals is seeking a resourceful, highly motivated Judicial Executive Assistant to provide legal administrative support for Court of Appeals judges. This is a highly responsible position that requires the exercise of independent judgment and a high level of accuracy with detailed tasks, under minimal supervision. The successful candidate should be comfortable in a professional environment and must be very organized and detail oriented.

Example of Duties

The following are examples of major job duties expected for this position to perform:

• Coordinate many aspects of the progress of an appeal at the Court of Appeals, from the time the appeal is assigned to the judge to the time the opinion is released, including:
  • Maintain calendars of case status and track deadlines.
  • Coordinate the progress of an opinion from drafting stages to final release.
  • Edit and proofread draft opinions according to judge's instruction and the court's formatting and citation style.
  • Coordinate review of draft opinions by other judges and compile feedback for the authoring judge's consideration.
  • Navigate the court's electronic case-management system (MACS) and other court software to retrieve case information and input data to reflect case status.
• Act as executive assistant to assigned judges by performing chambers-management tasks, including:
  • Manage judges' schedule and calendaring; assist judges with preparing for upcoming appointments.
  • Facilitate judges' collaboration with and supervision of law clerks and other court staff.
  • Track and report judges' expense reimbursement, judicial education credits, and vacation use.

Typical Qualifications

Below are the past experiences that will enable success in the role. For education requirements listed, the equivalent number of years of related experience may serve as a substitute. Minimum Qualifications:

• Graduation from accredited high school supplemented by a college degree and/or post high school legal/paralegal training.
• Minimum of 3 years of experience in a legal support position.

Knowledge, Skills, and Abilities:

• Must be highly proficient in the use of Microsoft Word and Adobe Acrobat.
• Must have excellent skills in English grammar, spelling, and punctuation, as applied to editing and proofreading.
• Must be detail-oriented and highly organized.
• Must be comfortable working with electronic documents.
• Must be able to effectively and respectfully communicate with the public as well as court and judicial personnel.
• Must be able to learn and willing to work with varying hardware and software programs, including dictation programs.
• Resourceful and flexible individual who works well in a team atmosphere.

Preferred Qualifications:

• Familiarity with MACS (the Minnesota Appellate-Courts Case Management System).
• Proficiency in Microsoft PowerPoint and Microsoft Excel.

Salary The expected starting salary range is $27.48-$35.07 per hour ($57,378 - $73,226 annually). The full salary range for this position is $27.48-42.66 per hour ($57,378 - $89,074 annually). This position is non-exempt under the Fair Labor Standards Act and is eligible for State of MN employee benefits. Employee Benefits The Minnesota Judicial Branch cares about and invests in you as an employee. Because of that, we offer affordable yet competitive benefits to support you and your family's wellbeing. Our comprehensive benefits package for eligible employees includes health and wellness benefits, enhanced fertility benefits, short- and long-term disability, pension, paid parental leave, tuition reimbursement, and more. The current employee-paid premium for a full-time employee with single coverage is only $38.50/month for the Minnesota Advantage Health Plan (Download PDF reader) and $13.50/month for the Dental Plan. Click here to learn more about the benefits we offer. Minnesota Judicial Branch employees may also be eligible for the Public Service Loan Forgiveness program. This federal program allows qualified individuals to have their loans forgiven after meeting certain requirements working in public service. You can learn more about this program from the Minnesota Office of Higher Education and the office of Federal Student Aid. Supplemental Information

Position Logistics: This full-time position is classified as an Executive Assistant and will work normal business hours of 8:00 am to 4:30 pm, Monday-Friday. This work will be conducted in an office setting at the Minnesota Judicial Center located in downtown St. Paul, Minnesota. The opportunity to work a hybrid remote/in-office schedule will be offered after the successful completion of a six-month probationary period. To Apply: Visit Complete and submit your online application with resume, cover letter, and list of professional references, by Tuesday, January 16, at 11:59pm. Expected start in mid-February 2024. All employment offers are contingent upon satisfactory results of our background check processes. Why Work for Us? Minnesota Judicial Branch employees consistently express pride in their public service and in the quality of programs and services provided to customers, as well as appreciation for the teamwork and collaboration that is promoted within the MJB. We celebrate and are committed to the principles of diversity and inclusion, and actively seek and value diversity in professional background and cultural characteristics. We are intentional and mindful about the organizational culture we are building, seeking broad-minded individuals with robust capabilities who value supporting one another's growth. It is the policy of the Minnesota Judicial Branch that all decisions regarding employment are made without discrimination on the basis of disability. If you need a reasonable accommodation for a disability in order to participate in the employee selection process, please let us know by emailing HR at nicole.zappa@courts.state.mn.us. The Minnesota Judicial Branch is an Equal Opportunity Employer. It is the policy of the Minnesota Judicial Branch that all decisions regarding recruitment, hiring, promotions, and other terms and conditions of employment be made without discrimination on the grounds of race, color, creed, religion, national origin, gender, marital status, status with regard to public assistance, membership or activity in a local human rights commission, disability, sexual orientation, or age. We value and encourage applicants from diverse backgrounds.

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